Document Vault

Documents are preserved with source, date, relationship, status and record history — so they can be understood in context rather than stored as isolated files.

Principle

THE TECHNICAL DOCUMENT RECORD OF THE PROPERTY.

Uploaded ≠ Reviewed ≠ Technically Verified

A document being present in the PropCheck™ record confirms that the file has been received and attributed to the relevant property record. Its inclusion does not constitute independent verification of the accuracy, completeness or technical validity of statements contained within it. Where technical verification is required, that verification is recorded separately and attributed to the appropriately qualified professional or specialist.

Document Record

Property

Villa Serenidad · Marbella, Spain

Property Record ID

PC-DEMO-ES-MRB-000001

Demonstration Scenario Date

31 AUG 2026

Total Documents

Current

Review Required

Superseded

Missing / Outstanding

Dates shown form part of the illustrative demonstration scenario and do not represent a live production property record.

Verification Discipline

RECORD VERIFICATION ≠ TECHNICAL VERIFICATION

PropCheck™ verifies the record. Technical conclusions about condition, cause, acceptance or compliance are technical verifications, and are attributed to the appropriately qualified professional or specialist who performed them.

Record Verification Concerns

SOURCE ATTRIBUTION
RECORD RELATIONSHIP
EVIDENCE INTEGRITY
RECORD COMPLETENESS WHERE APPLICABLE
TRACEABILITY
VERSION HISTORY
ORIGINAL VERSUS DERIVATIVE STATUS
TIMESTAMPS AND RECORD PROVENANCE

Technical Verification Concerns

TECHNICAL CONDITION
CAUSE DETERMINATION
TECHNICAL ASSESSMENT
ACCEPTANCE OF CORRECTIVE WORK
SPECIALIST DETERMINATION

Where technical verification requires professional competence, it is attributed to the appropriately qualified professional or specialist.

Terminology

RECORD VERIFIEDThe record entry, its source and its relationships are confirmed within the PropCheck record process.

INTEGRITY VERIFIEDThe stored evidence file matches the retained original record.

TRACEABILITY VERIFIEDThe chain from property to verification is complete and navigable.

TECHNICALLY VERIFIEDA technical conclusion confirmed by an appropriately qualified professional or specialist.

SPECIALIST ASSESSEDAssessed by a specialist within their stated field of competence.

VERIFIED CLOSEDRequired evidence, assessment, action, work and reinspection records are complete and traceably connected.

A PROPCHECK TECHNICAL OPERATOR DOES NOT INDEPENDENTLY CERTIFY REGULATED TECHNICAL CONCLUSIONS
RECORD VERIFICATION IS NOT A FORMAL CERTIFICATION
CERTIFIED IS USED ONLY WHERE AN ACTUAL CERTIFICATION EXISTS

Document Methodology

Uploaded ≠ Verified

Receipt, attribution, review and verification are recorded as separate states. A later state is never assumed from an earlier one.

DOCUMENT RECEIVED

The file has been received into the PropCheck document set with a receipt date.

DOCUMENT ATTRIBUTED

The document is attributed to a source organisation and, where known, a source person, and connected to the property, system, asset or finding it relates to.

DOCUMENT REVIEWED

The document has been read within the PropCheck record process and its relationship, status and relevance recorded. Review is a record act, not a professional certification.

DOCUMENT VERIFIED

Recorded only where an appropriately qualified professional has verified the technical content within a defined scope. Where this has not occurred it is shown as NOT VERIFIED.

Status vocabulary: CURRENT · REVIEW REQUIRED · REVIEWED · SUPERSEDED · OUTSTANDING · NOT VERIFIED · NOT APPLICABLE. PropCheck does not describe any document as certified by PropCheck.

Document Record States

RECEIVED

The file has entered the PropCheck document set with a recorded receipt date.

REVIEWED

The document has been read within the record process and its relationship, status and relevance recorded. Review is a record act, not a technical opinion.

RECORD VERIFIED

The document is correctly identified, attributed and connected within the property record. This confirms record placement only.

INTEGRITY VERIFIED

The recorded file is confirmed unchanged since receipt, with its original retained. Recorded only where that check was performed.

TRACEABILITY VERIFIED

The document's source, date, attribution and relationships are traceably connected to the records that rely on it.

TECHNICALLY VERIFIED

Recorded only where an appropriately qualified professional or specialist has verified the technical content within a stated scope. Where this has not occurred the state remains NOT VERIFIED.

SUPERSEDED

A later version has been received. The earlier version remains readable in history with its superseding reference.

OUTSTANDING

Expected or requested but not currently recorded in the document set. Outstanding does not establish defect or non-compliance.

A document being present in the record is not technical truth. Technical verification is recorded separately and attributed to the appropriately qualified professional.

Document Lifecycle

Received is not reviewed. Reviewed is not verified.

Each document carries only the lifecycle states that were actually recorded for it.

01ALWAYS RECORDED
RECEIVED
The file has entered the PropCheck document set with a recorded receipt date.
02ALWAYS RECORDED
ATTRIBUTED
The document is connected to its source organisation and, where known, source person, and to the property, system, asset, finding or work record it relates to.
03WHERE APPLICABLE
REVIEW REQUIRED
Recorded only where the document requires a review step before it can be relied upon within the record process.
04WHERE APPLICABLE
REVIEWED
A review has been carried out and its date, scope, result and limitations recorded. Review is a record act.
05ONLY WHERE ACTUALLY APPLICABLE
VERIFIED
Recorded only where a defined verification step was actually performed and documented. Most documents remain NOT VERIFIED, and that is a valid record state.
06WHERE APPLICABLE
CURRENT
The document is the current recorded version for its subject.
07ONLY WHEN REPLACED
SUPERSEDED
A later version has been received. The earlier version stays readable in the record with its superseding reference.
08ALWAYS
ARCHIVED IN HISTORY
Every recorded document state remains reconstructable through the property history and as-of-date views.

Lifecycle Rules

RECEIVED ≠ REVIEWED
REVIEWED ≠ VERIFIED
VERIFIED DOCUMENT ≠ PROPCHECK PROFESSIONAL CERTIFICATION

Not every document passes through every stage. Stages are only recorded where they actually occurred.

WHAT DOES DOCUMENT VERIFICATION MEAN?

Document verification confirms the defined verification step recorded for that document. It does not automatically validate every technical, contractual or legal statement contained in the source document.

Verification may relate to

source attribution
document identity
version
relationship to the property
relationship to an action or work record
completeness within the defined PropCheck process

Not claimed: LEGAL VALIDITY VERIFIED · BUILDING COMPLIANCE VERIFIED · AUTHENTICITY GUARANTEED. These claims are not made anywhere in this record, because they have not been established.

Review status vocabulary: REVIEW PENDING · REVIEWED · REVIEWED WITH LIMITATIONS · SPECIALIST REVIEW REQUIRED · OUTSIDE REVIEW SCOPE. Where a review requires professional technical judgement, it is attributed to an appropriately qualified professional. PropCheck does not record licences, registration numbers or qualifications that have not been supplied.

Document Set

Recorded documents

Each document is recorded with its source, dates, relationships, status, review state and version history.

Search · ID, title, system, asset, finding, source

PC-DOC-000092
SPECIALIST NOTE
CURRENT
Specialist investigation note · North wall moisture indication
Source Organisation
Torres Building Envelope Consultancy
Source Person
María Torres · Building Envelope Specialist
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
14 AUG 2026
Added To Record
14 AUG 2026
Related Location
Lower Ground · Technical Room · North Wall
Related System
Building Envelope · Below-grade wall assembly
Related Asset
North wall assembly · NOT SEPARATELY ASSET REGISTERED
Related Finding
PC-FND-000047
Related Action
PC-ACT-000084
Related Work Record
NOT APPLICABLE
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
1.0
Previous Version
NOT APPLICABLE
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
CONTENT NOT INDEPENDENTLY VERIFIED BY PROPCHECK
Document review record · PC-DRV-000031 · REVIEWED WITH LIMITATIONS
Review ID
PC-DRV-000031
Document ID
PC-DOC-000092
Review Date
14 AUG 2026
Reviewed By
Appropriately qualified building envelope professional (recorded source)
Role
Professional technical assessment · attributed to document source
Review Scope
Document identity, source attribution, relationship to PC-FND-000047 and completeness within the PropCheck record process.
Review Result
REVIEWED WITH LIMITATIONS
Limitations
The technical conclusions remain those of the recorded specialist source. PropCheck has not re-performed the investigation or independently confirmed its conclusions.
Related Finding
PC-FND-000047
Related System
Building Envelope · Below-grade wall assembly
Related Asset
North wall assembly · NOT SEPARATELY ASSET REGISTERED
Record Version
1.0
Document history · 6 recorded events
1. 14 AUG 2026 · 14:20RECEIVED
  Specialist note received from the recorded specialist source.
2. 14 AUG 2026 · 14:26ADDED TO RECORD
  Recorded in the PropCheck document set.
3. 14 AUG 2026 · 14:31ATTRIBUTED
  Attributed to the specialist source organisation and named author.
4. 14 AUG 2026 · 14:35LINKED TO FINDING
  Relationship recorded to PC-FND-000047.
5. 14 AUG 2026 · 16:02REVIEWED
  Record review PC-DRV-000031 · REVIEWED WITH LIMITATIONS.
6. 11 AUG 2026 · 11:40INCLUDED IN ISSUED RECORD
  Included in issued record version 1.0.
Technical assessment content is attributed to the named specialist. PropCheck records the document, its source and its relationships.
View document · file not held in demoView related finding View trace View in history
PC-DOC-000101
INVOICE
CURRENT
Contractor invoice · Remedial works, north wall assembly
Source Organisation
CostaSur Building Envelope S.L.
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
20 AUG 2026
Added To Record
20 AUG 2026
Related Location
Lower Ground · Technical Room · North Wall
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Related Finding
PC-FND-000047
Related Action
PC-ACT-000084
Related Work Record
PC-WRK-000119
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
NOT APPLICABLE
Previous Version
NOT APPLICABLE
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
COMMERCIAL CONTENT NOT VERIFIED BY PROPCHECK
Document review record · PC-DRV-000034 · REVIEWED WITH LIMITATIONS
Review ID
PC-DRV-000034
Document ID
PC-DOC-000101
Review Date
20 AUG 2026
Reviewed By
PropCheck record process
Role
Record review · document control
Review Scope
Document identity, source, date and relationship to PC-ACT-000084 and work record PC-WRK-000119.
Review Result
REVIEWED WITH LIMITATIONS
Limitations
Commercial content, pricing and contractual terms are outside review scope. The invoice does not evidence technical completion or technical correctness of the work.
Related Finding
PC-FND-000047
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Record Version
1.0
Document history · 7 recorded events
1. 20 AUG 2026 · 16:05RECEIVED
  Invoice received from the contractor.
2. 20 AUG 2026 · 16:09ADDED TO RECORD
  Recorded in the PropCheck document set.
3. 20 AUG 2026 · 16:12ATTRIBUTED
  Attributed to CostaSur Building Envelope S.L. · source person NOT RECORDED.
4. 20 AUG 2026 · 16:18LINKED TO WORK RECORD
  Relationship recorded to PC-WRK-000119 and action PC-ACT-000084.
5. 20 AUG 2026 · 16:20LINKED TO FINDING
  Relationship recorded to PC-FND-000047.
6. 20 AUG 2026 · 17:02REVIEWED
  Record review PC-DRV-000034 · commercial content outside review scope.
7. 11 AUG 2026 · 11:40INCLUDED IN ISSUED RECORD
  Included in issued record version 1.0.
Recorded as a contractor commercial document connected to the reported work. It does not itself evidence technical closure.
View document · file not held in demoView related finding View trace View in history
PC-DOC-000102
WARRANTY
CURRENT
Workmanship warranty statement · Remedial envelope works
Source Organisation
CostaSur Building Envelope S.L.
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
20 AUG 2026
Added To Record
20 AUG 2026
Related Location
Lower Ground · Technical Room · North Wall
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Related Finding
PC-FND-000047
Related Action
PC-ACT-000084
Related Work Record
PC-WRK-000119
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
1.0
Previous Version
NOT APPLICABLE
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
WARRANTY TERMS NOT LEGALLY REVIEWED BY PROPCHECK
Document review record · PC-DRV-000035 · REVIEWED WITH LIMITATIONS
Review ID
PC-DRV-000035
Document ID
PC-DOC-000102
Review Date
20 AUG 2026
Reviewed By
PropCheck record process
Role
Record review · document control
Review Scope
Document identity, source, date, stated warranty subject and relationship to work record PC-WRK-000119.
Review Result
REVIEWED WITH LIMITATIONS
Limitations
Warranty terms, exclusions and enforceability are OUTSIDE REVIEW SCOPE and are matters for the issuing contractor and the owner's legal advisers.
Related Finding
PC-FND-000047
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Record Version
1.0
Document history · 6 recorded events
1. 20 AUG 2026 · 16:06RECEIVED
  Workmanship warranty statement received from the contractor.
2. 20 AUG 2026 · 16:10ADDED TO RECORD
  Recorded in the PropCheck document set.
3. 20 AUG 2026 · 16:13ATTRIBUTED
  Attributed to CostaSur Building Envelope S.L. · source person NOT RECORDED.
4. 20 AUG 2026 · 16:19LINKED TO WORK RECORD
  Relationship recorded to PC-WRK-000119.
5. 20 AUG 2026 · 17:06REVIEWED
  Record review PC-DRV-000035 · warranty terms outside review scope.
6. 11 AUG 2026 · 11:40INCLUDED IN ISSUED RECORD
  Included in issued record version 1.0.
Warranty duration, exclusions and enforceability are matters for the issuing contractor and the owner's legal advisers.
View document · file not held in demoView related finding View trace View in history
PC-DOC-000061
DRAWING / PLAN
CURRENT
Below-grade wall assembly detail · Lower ground north elevation
Source Organisation
Estudio Marbella Arquitectura (original project documentation)
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
12 MAR 2019
Added To Record
10 AUG 2026
Related Location
Lower Ground · North elevation
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Related Finding
PC-FND-000047
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
REV C
Previous Version
REV B · RETAINED IN RECORD
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
AS-BUILT CONDITION NOT INDEPENDENTLY VERIFIED
Drawing Control
Drawing Number
MRB-VS-A-204
Revision
REV C
Issue Date
12 MAR 2019
Discipline
Architecture
Related Area
Lower ground · North elevation
Current Revision
REV C
Superseded Revision
REV B · RETAINED
Recorded drawings represent documentary source material and must not be treated as evidence of as-built condition unless independently verified.
Document review record · PC-DRV-000018 · REVIEWED WITH LIMITATIONS
Review ID
PC-DRV-000018
Document ID
PC-DOC-000061
Review Date
10 AUG 2026
Reviewed By
PropCheck record process
Role
Record review · drawing control
Review Scope
Drawing number, revision status, discipline, area and revision continuity with REV B.
Review Result
REVIEWED WITH LIMITATIONS
Limitations
As-built condition has not been surveyed or opened up. The drawing is documentary source material only.
Related Finding
PC-FND-000047
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Record Version
1.0
Document history · 5 recorded events
1. 10 AUG 2026 · 09:12RECEIVED
  Received as part of the original project documentation set.
2. 10 AUG 2026 · 09:20ADDED TO RECORD
  Recorded as REV C, current revision.
3. 10 AUG 2026 · 09:24ATTRIBUTED
  Attributed to the original project architecture practice.
4. 10 AUG 2026 · 09:31RELATIONSHIP ADDED
  Related to the below-grade wall assembly and PC-FND-000047.
5. 10 AUG 2026 · 10:05REVIEWED
  Record review PC-DRV-000018 · as-built condition not verified.
Documentary source material only. The recorded detail has not been opened up or surveyed to confirm as-built construction.
View document · file not held in demoView related finding View trace View in history
PC-DOC-000062
DRAWING / PLAN
SUPERSEDED
Below-grade wall assembly detail · Superseded revision
Source Organisation
Estudio Marbella Arquitectura (original project documentation)
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
04 NOV 2018
Added To Record
10 AUG 2026
Related Location
Lower Ground · North elevation
Related System
Building Envelope · Below-grade wall assembly
Related Asset
NOT APPLICABLE
Related Finding
PC-FND-000047
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
SUPERSEDED
Review Status
REVIEWED · RETAINED FOR RECORD CONTINUITY
Current Version
REV B
Previous Version
NOT RECORDED
Superseded By
PC-DOC-000061 · REV C
Record Version
1.0
Verification
AS-BUILT CONDITION NOT INDEPENDENTLY VERIFIED
Drawing Control
Drawing Number
MRB-VS-A-204
Revision
REV B
Issue Date
04 NOV 2018
Discipline
Architecture
Related Area
Lower ground · North elevation
Current Revision
REV C · PC-DOC-000061
Superseded Revision
REV B
Recorded drawings represent documentary source material and must not be treated as evidence of as-built condition unless independently verified.
No review record is recorded for this document. Received is not the same as reviewed.
Document history · 4 recorded events
1. 10 AUG 2026 · 09:12RECEIVED
  Received as REV B within the original documentation set.
2. 10 AUG 2026 · 09:20ADDED TO RECORD
  Recorded and retained for record continuity.
3. 10 AUG 2026 · 09:26NEW VERSION RECEIVED
  REV C received and recorded as PC-DOC-000061.
4. 10 AUG 2026 · 09:27SUPERSEDED
  Superseded by PC-DOC-000061 · REV C. Earlier revision preserved.
Retained deliberately. A superseded revision is not deleted, because earlier record states must remain readable.
View document · file not held in demoView related finding View trace View in history
PC-DOC-000034
DRAWING / PLAN
CURRENT
Water supply and drainage layout · Lower ground technical areas
Source Organisation
Instalaciones Costa Técnica S.L.
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
28 JUN 2019
Added To Record
10 AUG 2026
Related Location
Lower Ground · Technical Room · Plant Room
Related System
Water & Plumbing
Related Asset
Pressure set · Manifold distribution
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
REV A
Previous Version
NOT RECORDED
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
AS-BUILT CONDITION NOT INDEPENDENTLY VERIFIED
Drawing Control
Drawing Number
MRB-VS-M-112
Revision
REV A
Issue Date
28 JUN 2019
Discipline
Mechanical · Plumbing
Related Area
Lower ground · Technical areas
Current Revision
REV A
Superseded Revision
NOT RECORDED
Recorded drawings represent documentary source material and must not be treated as evidence of as-built condition unless independently verified.
No review record is recorded for this document. Received is not the same as reviewed.
Used as spatial reference for water and plumbing monitoring points.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history
PC-DOC-000045
MANUAL
CURRENT
HVAC installation and operation manual · Plant room units
Source Organisation
Manufacturer documentation supplied by installing contractor
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
15 MAY 2019
Added To Record
10 AUG 2026
Related Location
Lower Ground · Plant Room
Related System
HVAC
Related Asset
Air handling unit · Plant room
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
1.0
Previous Version
NOT APPLICABLE
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
MANUFACTURER CONTENT NOT VERIFIED BY PROPCHECK
Document review record · PC-DRV-000027 · REVIEW PENDING
Review ID
PC-DRV-000027
Document ID
PC-DOC-000045
Review Date
12 AUG 2026
Reviewed By
PropCheck record process
Role
Record review · document control
Review Scope
Document identity, equipment reference and relationship to recorded HVAC assets.
Review Result
REVIEW PENDING
Limitations
Completeness against the installed unit schedule has not yet been confirmed. Recorded as REVIEW PENDING rather than assumed complete.
Related Finding
NOT APPLICABLE
Related System
HVAC
Related Asset
Plant room units
Record Version
1.0
Document history · 3 recorded events
1. 10 AUG 2026 · 12:05RECEIVED
  Manual supplied by the installing contractor.
2. 10 AUG 2026 · 12:10ADDED TO RECORD
  Recorded and related to the HVAC plant room assets.
3. 12 AUG 2026 · 10:15RELATIONSHIP ADDED
  Asset relationship recorded · review remains PENDING.
Recorded as manufacturer source material for the installed equipment.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history
PC-DOC-000058
CERTIFICATE
CURRENT
Electrical installation certificate · Original completion documentation
Source Organisation
Electricidad Andalucía Instalaciones S.L.
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
09 SEP 2019
Added To Record
10 AUG 2026
Related Location
Whole property
Related System
Electrical
Related Asset
Main distribution board
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
CURRENT
Review Status
DOCUMENT RECORDED · LEGAL SUFFICIENCY NOT ASSESSED
Current Version
1.0
Previous Version
NOT APPLICABLE
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
NOT VERIFIED BY PROPCHECK
Certificate Record
Certificate Type
Electrical installation certificate (as supplied)
Issuer
Electricidad Andalucía Instalaciones S.L.
Issue Date
09 SEP 2019
Reference
EAI-2019-04417
Jurisdiction
NOT ASSESSED
Current Status
DOCUMENT RECORDED
PropCheck records the certificate as supplied. Legal sufficiency, validity and scope are not assessed or confirmed by PropCheck.
Document review record · PC-DRV-000021 · SPECIALIST REVIEW REQUIRED
Review ID
PC-DRV-000021
Document ID
PC-DOC-000058
Review Date
11 AUG 2026
Reviewed By
PropCheck record process
Role
Record review · document control
Review Scope
Document identity, issuer as stated, reference and relationship to the electrical system.
Review Result
SPECIALIST REVIEW REQUIRED
Limitations
Regulatory sufficiency and current validity of the certificate require review by an appropriately qualified professional. Not established within this record.
Related Finding
NOT APPLICABLE
Related System
Electrical Installation
Related Asset
NOT APPLICABLE
Record Version
1.0
Document history · 3 recorded events
1. 10 AUG 2026 · 11:15RECEIVED
  Certificate document supplied with the property documentation.
2. 10 AUG 2026 · 11:22ADDED TO RECORD
  Recorded as supplied, without assessment of regulatory sufficiency.
3. 11 AUG 2026 · 09:40REVIEWED
  Record review PC-DRV-000021 · SPECIALIST REVIEW REQUIRED.
PropCheck records the certificate as supplied. It does not assess or confirm statutory sufficiency, validity or scope.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history
PC-DOC-000077
MAINTENANCE RECORD
REVIEW REQUIRED
Pool plant maintenance record · Quarterly service
Source Organisation
Piscinas del Sur Mantenimiento S.L.
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
14 JUN 2026
Added To Record
10 AUG 2026
Related Location
Exterior · Pool plant enclosure
Related System
Pool
Related Asset
Pool filtration and dosing plant
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
REVIEW REQUIRED
Review Status
REVIEW REQUIRED · SERVICE PERIOD MAY NO LONGER BE CURRENT
Current Version
1.0
Previous Version
NOT RECORDED
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
NOT VERIFIED BY PROPCHECK
No review record is recorded for this document. Received is not the same as reviewed.
Recorded document date precedes the current demonstration scenario date; a more recent record is listed as outstanding.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history
PC-DOC-000083
COMMISSIONING RECORD
REVIEW REQUIRED
Irrigation controller commissioning record
Source Organisation
Jardines Marbella Riego S.L.
Source Person
NOT RECORDED
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
21 APR 2021
Added To Record
10 AUG 2026
Related Location
Site · Irrigation control cabinet
Related System
Irrigation
Related Asset
Irrigation controller
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
REVIEW REQUIRED
Review Status
REVIEW REQUIRED · ZONE SCHEDULE NOT MATCHED TO CURRENT LAYOUT
Current Version
1.0
Previous Version
NOT RECORDED
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
NOT VERIFIED BY PROPCHECK
No review record is recorded for this document. Received is not the same as reviewed.
Recorded commissioning zones have not been reconciled with the current irrigation layout. No defect is asserted.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history
PC-DOC-000088
TECHNICAL REPORT
CURRENT
Baseline technical inspection report · Villa Serenidad
Source Organisation
PropCheck record process · assessments individually attributed
Source Person
Daniel Herrera · PropCheck Technical Operator (data capture)
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
10 AUG 2026
Added To Record
10 AUG 2026
Related Location
Whole property
Related System
All recorded systems
Related Asset
NOT APPLICABLE
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
CURRENT
Review Status
REVIEWED · RECORD REVIEW ONLY
Current Version
1.0
Previous Version
NOT APPLICABLE
Superseded By
NOT SUPERSEDED
Record Version
1.0
Verification
TECHNICAL STATEMENTS ATTRIBUTED TO NAMED CONTRIBUTORS
No review record is recorded for this document. Received is not the same as reviewed.
Document history · 3 recorded events
1. 11 AUG 2026 · 11:30RECEIVED
  Baseline technical inspection report version 1.0 issued into the record.
2. 11 AUG 2026 · 11:34ADDED TO RECORD
  Recorded as the current baseline report.
3. 11 AUG 2026 · 11:40INCLUDED IN ISSUED RECORD
  Included in issued record version 1.0.
Baseline record from which findings, actions and monitoring were established. Superseded revision 0.9 retained.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history
PC-DOC-000087
TECHNICAL REPORT
SUPERSEDED
Baseline technical inspection report · Draft issue
Source Organisation
PropCheck record process
Source Person
Daniel Herrera · PropCheck Technical Operator (data capture)
Uploaded By
Daniel Herrera · PropCheck Technical Operator
Original Document Date
09 AUG 2026
Added To Record
10 AUG 2026
Related Location
Whole property
Related System
All recorded systems
Related Asset
NOT APPLICABLE
Related Finding
NOT APPLICABLE
Related Action
NOT APPLICABLE
Related Work Record
NOT APPLICABLE
Current Status
SUPERSEDED
Review Status
REVIEWED · RETAINED FOR RECORD CONTINUITY
Current Version
0.9
Previous Version
NOT RECORDED
Superseded By
PC-DOC-000088 · VERSION 1.0
Record Version
1.0
Verification
NOT VERIFIED BY PROPCHECK
No review record is recorded for this document. Received is not the same as reviewed.
Document history · 4 recorded events
1. 09 AUG 2026 · 18:40RECEIVED
  Draft baseline report issued into the record as version 0.9.
2. 10 AUG 2026 · 08:30ADDED TO RECORD
  Recorded as a draft issue.
3. 11 AUG 2026 · 11:35NEW VERSION RECEIVED
  Version 1.0 recorded as PC-DOC-000088.
4. 11 AUG 2026 · 11:36SUPERSEDED
  Superseded by PC-DOC-000088 · version 1.0. Draft preserved.
Draft issue retained so that the earlier record state remains readable.
View document · file not held in demoRelated finding not recordedTrace not recordedView in history

Recorded document categories: PROPERTY DOCUMENT · DRAWING / PLAN · SPECIFICATION · MANUAL · WARRANTY · INVOICE · MAINTENANCE RECORD · SPECIALIST NOTE · TECHNICAL REPORT · CONTRACTOR DOCUMENT · COMMISSIONING RECORD · CERTIFICATE · INSPECTION RECORD · PHOTO / EVIDENCE ATTACHMENT · OTHER.

Document Versioning

A NEW DOCUMENT VERSION DOES NOT ERASE THE PREVIOUS VERSION.

Superseded Report

PC-DOC-000087 · VERSION 0.9 · RETAINED

Current Report

PC-DOC-000088 · VERSION 1.0

Superseded Drawing

PC-DOC-000062 · REV B · RETAINED

Current Drawing

PC-DOC-000061 · REV C

Superseded documents remain readable in the record so that earlier record states can be reconstructed. Nothing is overwritten silently.

Document Relationship Model

01PROPERTY
02LOCATION
03SYSTEM
04ASSET
05FINDING
06ACTION
07WORK RECORD
08VERIFICATION
09HISTORY

EVERY DOCUMENT MUST HAVE CONTEXT.

Open property systems Open PC-FND-000047

Superseded Document Control

SUPERSEDED ≠ DELETED

When a later version is received, the earlier version remains preserved and readable with its superseding reference.

Below-grade wall assembly detail · MRB-VS-A-204
Previous VersionSUPERSEDED
PC-DOC-000062
REV B
Current VersionCURRENT
PC-DOC-000061
REV C
Superseded Date
10 AUG 2026
Superseded By
PC-DOC-000061 · REV C
Reason / Context
Later issued revision of the same architectural detail received within the original documentation set.
Baseline technical inspection report
Previous VersionSUPERSEDED
PC-DOC-000087
VERSION 0.9 · DRAFT ISSUE
Current VersionCURRENT
PC-DOC-000088
VERSION 1.0
Superseded Date
11 AUG 2026
Superseded By
PC-DOC-000088 · VERSION 1.0
Reason / Context
Draft issue replaced by the issued baseline report following completion of verification records.

Work Record Document Pack

Related Work Record

PC-WRK-000119

Work

Localized waterproofing repair

Related Finding

PC-FND-000047

Related Action

PC-ACT-000084

Work Reported Complete

20 AUG 2026

PC-DOC-000101INVOICE
An invoice proves that an invoice was recorded.
PC-DOC-000102WARRANTY
A warranty proves that a warranty document was recorded.

Open PC-FND-000047 Trace work record

What these documents do not prove

Neither document alone proves that the work was technically correct. Technical closure for this finding has not yet been assessed or verified.

WORK REPORTED COMPLETE ≠ PROPCHECK VERIFIED CLOSED

Specialist Document

Document

PC-DOC-000092

Document Type

Specialist Note

Related Finding

PC-FND-000047

Source

Specialist source · Building envelope specialist consultancy

Review Status

Recorded separately

A specialist note is a recorded professional opinion attributable to its source. It is not recorded as a verified technical fact of the property.

Outstanding Documents

Documents requested but not recorded

Outstanding means not currently recorded in the PropCheck document set. It does not establish non-compliance, defect or breach of any obligation.

PC-DOC-OUT-000004
OUTSTANDING
Updated HVAC commissioning record
Related System
HVAC · Plant room units
Requested From
Installing HVAC contractor
Requested
16 AUG 2026
Status
OUTSTANDING
Not currently recorded in the PropCheck document set.
PC-DOC-OUT-000005
OUTSTANDING
Latest pool equipment maintenance record
Related System
Pool · Filtration and dosing plant
Requested From
Pool maintenance provider
Requested
16 AUG 2026
Status
OUTSTANDING
Most recent recorded service document is PC-DOC-000077 dated 14 JUN 2026.
PC-DOC-OUT-000006
OUTSTANDING
Final irrigation system as-built schematic
Related System
Irrigation
Requested From
Irrigation installer
Requested
16 AUG 2026
Status
OUTSTANDING
Not currently recorded in the PropCheck document set.

Transaction & Legal Export

Controlled export of the technical record

Selected technical record information can be assembled into a controlled export that preserves its technical context, provenance and recorded limitations.

Intended Recipients

Property Owner
Buyer
Lawyer
Bank
Insurer
Technical Advisor

An export is a controlled presentation of the underlying record — not a marketing document and not a disconnected copy.

Export Content Architecture

Property Identity
Record Version
As-of Date
System Overview
Current Findings
Closed Findings
Finding Historyexcluded
Evidence Index
Professional Assessmentsexcluded
Actionsexcluded
Work Recordsexcluded
Verification Historyexcluded
Asset Registerexcluded
Document Index
Monitoring Summaryexcluded
Outstanding Documents
Record Limitations
Professional Responsibility Framework
Version Information

Every exported item carries its record identifier so it can be traced back to the source record. An export is a presentation of the record, not a replacement for it.

Export Scope

TRANSACTION EDITION

CONTROLLED REDACTION APPLIED

Intended Audience

Buyer · buyer's advisers

Sections Included

Excluded / Redacted

Owner personal information · Access details · Sensitive operational notes

FULL RECORD ≠ TRANSACTION EDITION

Record As Of Date

Export As Of

11 AUG 2026

Record State At That Date

Controlled record version 1.0 issued. PC-FND-000047 recorded OPEN · ACTION RECOMMENDED.

An export generated as of a date represents the record state at that date. Later findings, assessments, work records or closures are never inserted into an earlier as-of-date export.

Open as-of-date history Generate export file · not available in demo

Controlled Redaction

Owner personal informationEXCLUDED FROM THIS EXPORT
Access detailsEXCLUDED FROM THIS EXPORT
Security system detailsNOT EXCLUDED · NO DATA RECORDED
Smart-lock informationNOT EXCLUDED · NO DATA RECORDED
Sensitive operational notesEXCLUDED FROM THIS EXPORT
Internal contact detailsNOT EXCLUDED · NO DATA RECORDED

Redaction excludes categories of content from an export. Excluded content remains in the underlying record and the export states that an exclusion was applied.

PC-DOC-000092CURRENT · V1.0
Specialist investigation note · North wall moisture indication
SPECIALIST NOTE · 14 AUG 2026 · Torres Building Envelope Consultancy · PC-FND-000047 · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000101CURRENT · VNOT APPLICABLE
Contractor invoice · Remedial works, north wall assembly
INVOICE · 20 AUG 2026 · CostaSur Building Envelope S.L. · PC-FND-000047 · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000102CURRENT · V1.0
Workmanship warranty statement · Remedial envelope works
WARRANTY · 20 AUG 2026 · CostaSur Building Envelope S.L. · PC-FND-000047 · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000061CURRENT · VREV C
Below-grade wall assembly detail · Lower ground north elevation
DRAWING / PLAN · 12 MAR 2019 · Estudio Marbella Arquitectura (original project documentation) · PC-FND-000047 · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000062SUPERSEDED · VREV B
Below-grade wall assembly detail · Superseded revision
DRAWING / PLAN · 04 NOV 2018 · Estudio Marbella Arquitectura (original project documentation) · PC-FND-000047 · REVIEWED · RETAINED FOR RECORD CONTINUITY
PC-DOC-000034CURRENT · VREV A
Water supply and drainage layout · Lower ground technical areas
DRAWING / PLAN · 28 JUN 2019 · Instalaciones Costa Técnica S.L. · NO RELATED FINDING · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000045CURRENT · V1.0
HVAC installation and operation manual · Plant room units
MANUAL · 15 MAY 2019 · Manufacturer documentation supplied by installing contractor · NO RELATED FINDING · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000058CURRENT · V1.0
Electrical installation certificate · Original completion documentation
CERTIFICATE · 09 SEP 2019 · Electricidad Andalucía Instalaciones S.L. · NO RELATED FINDING · DOCUMENT RECORDED · LEGAL SUFFICIENCY NOT ASSESSED
PC-DOC-000077REVIEW REQUIRED · V1.0
Pool plant maintenance record · Quarterly service
MAINTENANCE RECORD · 14 JUN 2026 · Piscinas del Sur Mantenimiento S.L. · NO RELATED FINDING · REVIEW REQUIRED · SERVICE PERIOD MAY NO LONGER BE CURRENT
PC-DOC-000083REVIEW REQUIRED · V1.0
Irrigation controller commissioning record
COMMISSIONING RECORD · 21 APR 2021 · Jardines Marbella Riego S.L. · NO RELATED FINDING · REVIEW REQUIRED · ZONE SCHEDULE NOT MATCHED TO CURRENT LAYOUT
PC-DOC-000088CURRENT · V1.0
Baseline technical inspection report · Villa Serenidad
TECHNICAL REPORT · 10 AUG 2026 · PropCheck record process · assessments individually attributed · NO RELATED FINDING · REVIEWED · RECORD REVIEW ONLY
PC-DOC-000087SUPERSEDED · V0.9
Baseline technical inspection report · Draft issue
TECHNICAL REPORT · 09 AUG 2026 · PropCheck record process · NO RELATED FINDING · REVIEWED · RETAINED FOR RECORD CONTINUITY

Indexes reference the recorded originals. An export never duplicates or replaces original evidence or document files.

Record Limitations & Scope

The PropCheck Verified Property Record represents the technical information recorded within its defined scope and as-of date.
Not inspected, inaccessible, not recorded and not verified are valid record states.
The record does not replace statutory certificates, title/legal due diligence, specialist professional opinions or regulatory approvals where such documents or professional acts are separately required.

Professional assessments included in an export remain attributed to the recorded responsible party. They are not presented as PropCheck opinions, and no qualifications are recorded that have not been supplied.

Data capture ≠ Professional technical assessment ≠ PropCheck record verification

Issued Export Control

PC-EXP-000006ISSUED · LIVE RECORD CONTINUES
Property Record ID
PC-DEMO-ES-MRB-000001
Record Version
1.0
As-of Date
11 AUG 2026
Generated Date
11 AUG 2026
Export Type
INITIAL CONTROLLED PROPERTY RECORD · PDF SNAPSHOT
Scope
Prepared for Frank Rütten · baseline 10 AUG 2026 · recorded turnaround 1 DAY
Preview export · demonstration architectureGenerate demo index
PC-EXP-000007ISSUED · DEMONSTRATION ARCHITECTURE
Property Record ID
PC-DEMO-ES-MRB-000001
Record Version
1.0
As-of Date
11 AUG 2026
Generated Date
11 AUG 2026
Export Type
LEGAL / TECHNICAL REVIEW PACK
Scope
Findings, assessments, actions, work records, verification history, document index
Preview export · demonstration architectureGenerate demo index
PC-EXP-000008ISSUED · DEMONSTRATION ARCHITECTURE
Property Record ID
PC-DEMO-ES-MRB-000001
Record Version
1.0
As-of Date
11 AUG 2026
Generated Date
31 AUG 2026
Export Type
TRANSACTION EDITION
Scope
Controlled redaction applied · owner personal information and access details excluded
Preview export · demonstration architectureGenerate demo index
PC-EXP-000009NOT GENERATED IN THIS DEMONSTRATION
Property Record ID
PC-DEMO-ES-MRB-000001
Record Version
1.0 · LIVING RECORD BEYOND ISSUED VERSION
As-of Date
CURRENT
Generated Date
NOT GENERATED
Export Type
FULL TECHNICAL RECORD
Scope
Complete recorded technical record at the current scenario date
Export not generatedGenerate demo index

Export control fields are shown as record architecture. This demonstration contains no digital signature and makes no claim of legally certified authenticity.

PROPCHECK™ TURNS DOCUMENT STORAGE INTO CONTROLLED TECHNICAL DOCUMENT HISTORY.

PROPCHECK™ DOES NOT JUST STORE DOCUMENTS. IT PRESERVES THEIR SOURCE, STATUS, RELATIONSHIP AND TECHNICAL CONTEXT.

Trace documents into property history